Our COVID-19 Policy
Published on Sep 9, 2022 by CHN Board
At Chi Hack Night we continue to believe in the importance of hosting in-person events particularly in a time where meaningful social life is so vital, but we must work together to do so safely. We recognize our civic responsibility of standing in solidarity with marginalized communities, particularly as they have been disproportionately impacted by the pandemic. As such, we have created a policy for protecting our community from COVID-19.
First and foremost, we’ll cover the basics. Ventilation and masking have been consistently demonstrated to be effective mitigation strategies particularly when coupled with vaccination. We take these measures to make sure everyone feels safe and welcome in an already stressful time. We appreciate the fact that some people have unique home or health circumstances that require them to take precaution measures.
This includes people with underlying health conditions for whom the risks of infection can be particularly outsized. It also includes people caring for loved ones with health conditions. We also acknowledge a range of additional personal and home circumstances that might require people to take additional precautions; we stand in solidarity with all our fellow Chicagoans.
To protect our community from COVID-19 during in-person events, we will:
- Require proof of vaccination to attend in-person ( vaccination card)
- Ensure adequate ventilation in our event space
- Confirm with our venue hosts; COVID standard ventilation standard as indicated per
- Measure air quality (CO2 levels) at our events in real time
- Open windows in circumstances where we are not sure of existing engineering controls
- Require proper masking with the exception of eating food and the night’s speaker(s)
- Friendly, respectful, understanding but consistent reminders and enforcement of our masking policy
- Clear eating area designation so that we can meet the standard indicated above
- Monitor transmission trends and variants consistent with CDC, City, and County guidance. We will consider any additional responses we deem necessary to maintain safe events recognizing that the current pandemic reality is that we are likely undercounting cases
- Seek input from our membership and attendees
- Respect people’s preferences and boundaries, striving to be open and responsive to our communities’ expressed needs, preferences and requests for accommodation
- Provide clear and consistent communication including
- Blog posts
- Slack reminders
- Social media
Chi Hack Night is a volunteer and community effort. While our Board of Directors is responsible for communicating and enforcing these policies, volunteers and breakout group leaders also share this responsibility in their roles. We ask that Members and regular attendees also help with normalizing these behaviors, but ask that they refrain from any confrontation or enforcement and report any issues to an available Board member or email firstname.lastname@example.org.
With your continued support we can continue to ensure safe in-person Chi Hack Nights!
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Chi Hack Night Board Members